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Navigating The Business Travel Scene With Airbnb [2023]

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Last updated on
February 2, 2023

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Business travel can be both exciting and challenging. From finding the right accommodation to managing expenses, there are many factors to consider when planning a business trip. In recent years, Airbnb has emerged as a popular option for business travelers. In this blog, we'll explore the benefits of using Airbnb for business travel and how to make the most of the platform when planning your next trip.

Why Use Airbnb for Business Travel?

  • Cost-Effective: One of the main reasons business travelers opt for Airbnb is the cost savings. In many cases, renting a room or an entire apartment through Airbnb can be significantly cheaper than booking a hotel room. This can be especially beneficial for companies looking to cut costs on travel expenses. Additionally, many Airbnb properties come with amenities such as a kitchen and laundry facilities, which can save money on meals and laundry service costs.
  • Flexibility: Airbnb offers a wide range of accommodation options, from private rooms to entire apartments. This flexibility allows business travelers to choose the type of accommodation that best suits their needs. For example, if you're traveling alone, a private room may be the best option. But if you're traveling with a team, an entire apartment may be more suitable.
  • Local Experience: Staying in a hotel can be a bit isolating, but with Airbnb, you have the opportunity to experience the local culture and neighborhood. Many Airbnb hosts are happy to share their local knowledge and recommendations, which can make your business trip more enjoyable and productive. Airbnb properties are often located in residential areas, providing business travelers with the opportunity to experience the local culture and neighborhood. This can be a great way to gain a more authentic and immersive experience while on a business trip, and many hosts are happy to provide local tips and recommendations.
  • Amenities: Airbnb properties often come with amenities such as a kitchen and laundry facilities, which can be very convenient for business travelers. Having access to a kitchen allows you to prepare your own meals, which can be a great way to save money. And the ability to do your own laundry can be a real lifesaver on longer trips.  

How to Make the Most of Airbnb for Business Travel?

  • Research: Before booking your accommodation, take the time to research different properties and read reviews from previous guests. This will help you find a property that meets your needs and has a good reputation.
  • Communicate with your host: Before your trip, reach out to your host and let them know what you need. For example, if you need to check in early or need a quiet place to work, let them know. This will help ensure that your stay is as comfortable as possible.
  • Take advantage of the app's features: The Airbnb app has a number of features that can make your business trip more efficient. For example, the "Notes" feature allows you to leave important information for your host, such as your arrival time or any special requests. And the "Messages" feature allows you to easily communicate with your host throughout your stay.
  • Manage your expenses: Keep track of your expenses by saving your receipts and taking note of any additional costs, such as cleaning fees or extra guests. This will make it easier to manage your expenses and submit your travel expenses report when you return.
  • Safety and security: It's important to ensure your safety and security during your stay. Research the neighborhood, check the property's security features and make sure you have a way to contact the host or Airbnb support in case of an emergency.
  • Business travel policies: Some companies have policies in place for their employees' business travel. Before booking your accommodation, make sure you are aware of your company's policies, and if necessary, get approval from your employer.
  • How to handle last-minute changes: Business travel can be unpredictable and plans may change last-minute, it's important to have a plan in case of any changes. Airbnb's flexible cancellation policy can help in this situation, but it's always a good idea to have a backup plan in case of any unexpected changes.

How to Choose the Right Airbnb Property

  • Location: When choosing a property, consider the location and its proximity to your business meetings or events. It's best to choose a property that's in a safe and convenient location, close to public transportation or within walking distance to your destination.
  • Space: Consider the size of the property and the number of guests it can accommodate. For business trips, it's often best to choose a property that offers separate sleeping and living areas, as well as a workspace.
  • Amenities: Check the property's amenities and make sure they meet your needs. For example, if you need a property with a kitchen or laundry facilities, look for properties that have these amenities.
  • Reviews: Read reviews from previous guests to get an idea of what to expect from the property and the host. Pay attention to comments about the cleanliness, communication, and location of the property.

Making the most of your stay

Even if you are traveling for a short duration, you need to make the most of your trip. Here are three ways you can achieve that:

  • Utilize the space: Make use of the property's amenities to make your stay more comfortable. For example, if the property has a kitchen, prepare your own meals to save money. And if it has laundry facilities, take advantage of them to keep your clothes clean and fresh.
  • Take advantage of the host's local knowledge: Your host can be a great resource for information about the local area. Ask them for recommendations on restaurants, transportation, and things to do.
  • Stay organized: Keep your business documents and travel itinerary organized and easily accessible. This will help you stay on top of your schedule and be more productive during your stay.

Tips for having a successful business trip with Airbnb

  • Be prepared: Before your trip, make sure you have all the necessary information and documents, such as your business cards, travel itinerary, and contact information for your host.
  • Communicate with your host: Reach out to your host before your trip to discuss your needs and any special requests. This will help ensure that your stay is as comfortable and productive as possible.
  • Set boundaries: If you need a quiet place to work, let your host know. If you need privacy, let them know that too.
  • Pack smartly: Pack what you need for your business trip, but also pack what you will need to make your stay comfortable.

How to handle issues or complications during your stay?

Complications can arise during any part of your trip, so you need to make sure you are at the top of your game. 

  • Contact your host: If you encounter any issues or complications during your stay, reach out to your host. They will be able to help you resolve any problems and ensure that your stay is as comfortable as possible.
  • Contact Airbnb support: If your host is unable to help, or if the issue is serious, contact Airbnb support. They will be able to provide assistance and help you find a solution.

How to optimize your business travel budget with Airbnb?

  • Compare prices: Compare prices of Airbnb properties with hotels and other accommodation options to ensure you're getting the best deal.
  • Book in advance: Book your accommodation well in advance to take advantage of early bird discounts and lower prices.
  • Choose shared accommodation: If you're traveling alone, consider booking a shared room instead of a private room or entire apartment. This can be a great way to save money.
  • Use the app's features: Take advantage of the app's features, such as "notes" and "messages", to communicate with your host and manage your expenses.


Airbnb has become a popular choice for business travelers due to its cost-effectiveness, flexibility, and local experience. By taking the time to research properties, communicate with your host, take advantage of the app's features, and manage your expenses, you can make the most of your business trip with Airbnb.