Ideas, Tips, and Steps To Attract Tenants and Build a Rental Property Marketing Strategy

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The Insider @ Houst
Last updated on
August 30, 2023

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Ideas, Tips, and Steps To Attract Tenants and Build a Rental Property Marketing Strategy

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Are you seeking ingenious marketing ideas to fill those empty rental vacancies?

Crafting an effective marketing strategy for a new property can be challenging. The success of any rental business heavily relies on swiftly filling those vacant spaces.

Imagine a vacant rental property as a tiny blemish on the radiant complexion of your real estate investment business – it becomes the centre of your attention until it vanishes, leaving you with a sigh of relief!

But the significance of filling rental vacancies runs deeper than just appearances. Extended periods of unoccupied units can take a toll on your financial health. To ensure long-term prosperity, it becomes imperative to discover the perfect strategies tailored to your specific target market.

In this blog, we’ll discuss some of the best ideas and tips to attract tenants to build a marketing strategy for rental property.

Table of Contents

Why You Need an Effective Rental Property Marketing Plan

Driving potential tenants to your properties without a proper marketing approach becomes a challenge. A mere "for rent" sign outside your flat/house can only attract attention. A robust marketing strategy is vital to maximise your property's visibility and create healthy competition.

The competition for tenancy works in your favour, increasing your bargaining power. A property that garners high demand allows you to command higher rental prices, resulting in enhanced earnings compared to a scenario without a well-executed marketing plan.

Moreover, a killer marketing strategy effectively minimises empty periods in your properties. By swiftly finding new tenants when one moves out, you avoid prolonged vacancies that can lead to a loss of rental income.

In short, a solid property marketing strategy offers several benefits:

  • Increased rental prices and higher earnings
  • Attracting more tenants and reducing vacant property times

A well-crafted marketing strategy helps you fill vacancies promptly and boosts your profitability by leveraging the allure of your property in the competitive rental market. Let’s have a look at some potential benefits of property marketing:

Property marketing: Market your rental property by connecting with the right prospects.

Connect with the Right Prospects

Making the best marketing plans involves a targeted approach, ensuring a strong connection between specific property listings and their most suitable prospective tenants. Utilising digital tools plays a pivotal role in achieving this objective, as it allows for precise matching of listings with the appropriate demographics.

Social media, for instance, is an invaluable platform for reaching out to distinct target audiences. By leveraging this medium, you can strategically showcase affordable and smaller rental listings to younger clients seeking budget-friendly options.

Expedite Purchase and Leasing Cycle

The rental market is known for its fast-paced nature, and the flexibility it offers tenants often leads to shorter tenancy periods. This dynamic environment demands an agile and data-driven marketing plan to stay ahead.

By leveraging data-driven insights, you can anticipate when contracts end and proactively promote your properties to potential renters. Being prepared to market your rental units right as contracts end allows you to tap into the pool of tenants actively seeking new accommodations, streamlining the process and minimising vacancies.

Reduce Overall Costs

The longer an apartment remains vacant, the more resources and money you'll have to invest in marketing to attract potential tenants. This creates a vicious cycle where increased marketing expenses can lead to reduced profitability.

However, an effective marketing strategy implemented immediately can break this cycle. Skilful promotion and targeting the right audience increase visibility and desirability, leading to quicker tenancy agreements.

Marketing Ideas To Fill Rental Vacancies Quickly

When marketing a vacant rental unit, embracing various avenues is smart rather than restricting yourself to just one approach. Diversifying your marketing techniques expands your reach and maximises your productivity within the same time frame.

Use a mix of strategies to reach a wide range of qualified applicants and find the perfect tenant. Let’s have a look at some amazing marketing ideas:

Find Tenants With Real Estate and Property Management Companies

Many landlords find someone to manage their property because it provides valuable assistance in finding the right tenants. Tenant searching can be demanding, and some landlords may lack the time due to other commitments, such as managing other projects or businesses.

Selecting the right tenants is undeniably a crucial aspect of the rental process. Hence, when considering the option of engaging a property management company, ensuring that their tenant selection criteria align with your preferences and requirements is essential.

Property marketing: Find Tenants With Real Estate and Property Management Companies

However, it is essential to maintain clear communication with the property management company to guarantee that their selection criteria align with your preferences. You should be involved in decision-making to ensure that the right tenants who meet your standards are chosen for your property.

Word of Mouth

Using existing rental connections can be a powerful and often overlooked marketing strategy for landlords with a network of rental properties. Other tenants can become valuable resources when finding potential new renters. You can use these connections to promote your job openings and get referrals from people who know potential applicants.

Consider these key points when marketing your rental network:

Tap into Tenant Network

Inform current tenants about the vacant unit and encourage them to share it with their friends, family, and co-workers. Word-of-mouth recommendations from satisfied tenants can carry significant weight and attract quality applicants.

Incentives for Referrals

Consider offering a finder's fee or reward to tenants who refer a new tenant who ultimately signs a lease. This incentive can motivate them to promote the vacancy in their circles actively.

Personal Network Outreach

Contact your friends, family, and co-workers to inform them about the available property. Leveraging personal connections can be an effective way to find reliable and trustworthy tenants.

Social Media Marketing

Use social media accounts like Facebook and Twitter to spread the word about the vacant property. Your existing network on these platforms can help reach a broader audience and generate interest in the rental.

Use word-of-mouth, personal outreach, and social media to create a robust marketing campaign for your property. These techniques are effective and affordable, and they can help you find the right tenants.

Use For Rent Signs

While it may sound like a traditional approach, using "For Rent" signs remains an effective method to capture local traffic and attract potential tenants.

When you place a sign in a noticeable spot, like a window or the front lawn of your rental property, it can catch the eye of people passing by on foot or in a car. Although it may seem like a common marketing strategy, signs still work well and can attract interest from anyone. Even if someone isn't currently looking for a rental, they might tell a friend or family member about your property after seeing your sign.

The core idea behind using "For Rent" signs remains constant: it's a way to inform people about available rentals in the area. By spreading awareness about your vacancies, you increase the likelihood of finding tenants who are genuinely interested in your properties and the location they offer.

Property marketing: use "for rent" signs

Upsides and Downsides of Using Rent Signs

Upsides

  • Neighbourhood Networking: Rent signs can tap into the power of neighbourhood networking. Neighbours often take an interest in who their potential new neighbours might be. They may refer interested parties or even know someone seeking a rental property.
  • Cost-Effective Marketing: Rent signs are a budget-friendly marketing option. With a nominal investment, you can purchase a generic sign and frame from a local hardware store, add your phone number, and showcase it in your front yard, instantly initiating the marketing process.
Downsides

  • Theft Attraction: Unfortunately, Rent signs can also attract thieves looking for vacant and vulnerable properties. These signs may inadvertently signal that the home is unoccupied, making it a potential target for theft.
  • Unqualified Leads: While Rent signs generate phone calls, not all inquiries will be from qualified leads. Some individuals may call without genuine interest, wasting time on unproductive discussions. Even if you have a flyer box with detailed information about the property, some people may merely call without any intention of pursuing a rental.

Professional Website

A professional website for your rental business is essential in today's digital age. A good website is crucial for showcasing rental properties and reaching potential tenants online.

Here are some key benefits of having a professional website for your rental business:

Increased Visibility

A website provides an online presence, making it easier for prospective tenants to find your rental listings through search engines like Google. This increased visibility can attract a broader audience and generate more inquiries.

24/7 Accessibility

Unlike traditional methods, a website is accessible 24/7, allowing potential tenants to browse your listings conveniently, regardless of the time zone or location.

Showcase Property Details

A professional website lets you showcase comprehensive details and high-quality images of your rental properties. This enables potential tenants to better understand the properties before contacting you, saving both their time and yours.

Credibility and Professionalism

A well-designed website conveys credibility and professionalism to potential tenants. It establishes trust and confidence in your rental business, which can attract more qualified applicants.

Easy Contact and Inquiry Process

With clear and accessible contact information on your website, interested tenants can easily inquire about your rental properties.

Opportunity for Branding

A website provides a platform to build and promote your rental brand. Consistent branding across your website and other marketing materials reinforces your identity and helps you stand out in the rental market.

Analytics and Insights

Website analytics tools can provide valuable insights into visitor behaviour and preferences. This data can help you optimize your marketing strategies and tailor your offerings to meet tenant demands.

Flyers

Using flyers can efficiently and cost-effectively reach potential renters, depending on your rental property's location and local demographic.

Property Marketing: Using flyers can efficiently and cost-effectively reach potential renters, depending on your rental property's location and local demographic.

Here are some advantages of using flyers for rental marketing:

  • Targeted Exposure: Distributing flyers near your rental property allows you to target a relevant audience who may already be interested in living in that area.
  • Inexpensive Marketing: Compared to some other marketing methods, creating and printing flyers is relatively inexpensive. It offers a budget-friendly option, especially for landlords with limited marketing budgets.
  • Visual Appeal: Flyers provide an opportunity to include high-quality photos and detailed property descriptions.
  • Direct Communication: Flyers offer a clear and direct way for interested parties to contact you. Including your contact information on the flyer makes it easy for potential tenants to reach out for inquiries.
  • Local Engagement: Flyers can create a sense of local engagement, particularly if you distribute them in community centres, local businesses, or public spaces frequented by the target audience.
  • Ease of Creation: Online platforms like Freepik provide a vast array of graphic resources and templates to help you create impressive and visually appealing flyers without requiring design expertise.

Open Houses

Like how an open house is effective for showcasing a property for sale, hosting an open house for a rental can be a smart way to generate interest and find potential renters, it allows prospective tenants to meet in person.

The secret to a successful open house lies in creating awareness. Promoting the event on various websites is crucial to attracting a broader audience. Additionally, placing a "For Rent" sign on the lawn, complete with open house details, can be a clever strategy that combines traditional and digital methods.

Find Renters With Free Online Listings

Make the most of free online listing platforms to find potential renters for your properties.

Facebook Marketplace

Facebook's marketplace has gained significant popularity recently, tapping into its massive user base. Posting your listing here is free and offers exposure to a vast audience. You also have the option to sponsor your listing for increased visibility among more users.  

Property marketing: Facebook's marketplace has gained significant popularity recently, tapping into its massive user base.

Craigslist

Despite its long-standing presence, Craigslist remains relevant and attracts millions of monthly views, with a significant portion directed to property listings. Utilise this platform for free to reach prospective tenants effectively.

Zumper

Zumper offers a unique approach with two-way matching, allowing renters to search based on their preferences while listing owners can specify credit score requirements for applicants. Posting on Zumper is free, and any listings added to their site also appear on PadMapper and Facebook Marketplace automatically.

Find Renters By Advertising On Paid Listing Sites

Increase your property's exposure by listing on multiple booking sites. Leverage popular online platforms like Zillow, Trulia, and Apartments.com to effectively find renters for your properties.

Zillow 

In states requiring payments, you can list your first property for free for 30 days or until you deactivate it, whichever comes first. Afterwards, the charge is £7.87 per listing per week. With Zillow, Trulia, and HotPads all under the Zillow Group, your postings are distributed across all three networks, maximising exposure.

Trulia

Owned by Zillow Group, Trulia offers extensive reach and displays full rental unit or home listings on Trulia, Zillow, and HotPads. Additionally, you can list single rooms, which will appear on Trulia and HotPads exclusively.

Apartments.com

With around 35 million renters visiting it monthly, Apartments.com enjoys high traffic. Your listing is automatically syndicated to partner sites like ForRent.com, ApartmentFinder.com, Apartmenthomeliving.com, and Apartamentos.com. While basic listings are free, you can opt for a Premium listing to feature your units and enhance visibility.

Apartment List

Unlike upfront charges, Apartment List only levies a fee if you successfully rent your property through their site. The platform employs a survey to understand what prospective tenants seek and then automatically creates a shortlist for them, streamlining the search process.

Find Renters Through Online Newspaper Ads

Despite the changing landscape of newspapers, the essence of the local classified section continues to thrive. While many newspapers have shifted to online platforms, they still offer diverse listings, including properties for rent, alongside other items like pets for sale.

Exploring your local city or regional paper can allow you to advertise your rental property in the classified section. Whether in print or online, these compelling listings can reach a targeted local audience, making them a valuable channel to attract potential tenants within your area.

Property marketing: Find Renters Through Online Newspaper Ads

Create Your Advert for Your Rental Listing

Rent is often the largest expense for tenants, comprising more than 30% of their salary. With increasing tenant demands, landlords must understand what renters seek and create listings accordingly.

For instance, the COVID-19 pandemic has shifted tenant preferences. Many tenants now prioritise apartments and properties that optimise space usage, include home offices, and are situated close to large outdoor areas like parks. A personal outdoor space attached to the rental property has also gained importance.

Crafting an excellent listing is vital to attract potential tenants and stand out. Here are some key components of a rental listing and tips to make it outstanding:

Writing the Description

Crafting an inviting and captivating description of your rental property is crucial for effective real estate marketing. Care carefully consider what makes your rental stand out from the competition. Highlight its unique features, such as stunning views, modern amenities, or a spacious backyard, to entice potential tenants. Provide all essential details, including the number of bedrooms, bathrooms, square footage, and special features like a home office or a private balcony. Present this information clearly and concisely, using proper grammar and spelling to convey professionalism and attention to detail.

In addition to the property specifics, outline the draws from the local area. Mention nearby attractions, amenities, and conveniences that may appeal to potential tenants. Whether it's proximity to public transportation, schools, parks, or beaches, these factors can significantly attract renters. Emphasise the benefits of living in the property's neighbourhood, such as a safe environment, entertainment options, or convenient shopping and dining.

Create an intriguing and captivating heading to make your rental listing even more enticing. Craft a headline that entices prospective tenants to click and explore further. Use compelling language to pique their curiosity and make them eager to learn more about your property.

Accompany your description with high-quality, professional photos showcasing the property's best features. Visuals are powerful tools for attracting potential tenants, allowing them to envision living in the space.

Taking Great Photos

Since the COVID-19 pandemic, there has been a notable shift in tenant behaviour as people are now viewing fewer properties before making their final rental decisions. This means landlords have limited opportunities to make a strong impression. To make the most of these chances, having an eye-catching visual representation of your rental property that showcases its best features is crucial.

Consider including high-quality photos in your listing to entice potential tenants. These photos highlight the property's unique selling points and make the space look appealing and inviting. You can even add a floor plan to give renters a better understanding of the layout and available space.

While hiring a professional photography to increase your bookings can be a great investment, it's not always necessary if you're comfortable taking good photos yourself. Ensure the unit is clean, tidy, and well-lit when capturing images. Create a welcoming atmosphere that makes the property feel like a potential home for future tenants rather than just a temporary space.

What To Do Before Rolling Out a Marketing Campaign For Your Rental 

Timing is crucial in real estate, especially when selling your property. Before embarking on the marketing journey, addressing key details is essential to ensure a smooth and successful process.

Here are some crucial factors to consider before promoting your rental property:

Come up with the right pricing strategy.

Crafting the right pricing strategy for your rental property is crucial to its success in the market. Overpricing can lead to extended vacancy periods and wasted marketing expenses. To set the right rental price, follow these steps: 

Market Research

Conduct thorough market research to understand the rental rates for similar properties in your area. Focus on unit size, location, and amenities to make accurate comparisons.

Online Platforms

Utilise online rental platforms to explore rental rates for one-bedroom apartments in your neighbourhood. Online databases and rental listing websites can provide valuable insights into current market trends.  

Internal Database

If you have previously managed other rental properties, use your internal database to gather historical rental data. This information can help you gauge your area's demand and pricing trends.

Comparable Properties

Visit other one-bedroom apartments in your neighbourhood to assess their features, condition, and rental prices. Comparing your property with similar ones will give you a clearer picture of its competitive position.

Factor in Amenities

Consider your property's unique features or amenities and adjust the rental price accordingly. Additional amenities justify a slightly higher price.

Realistic Profitability

Calculate the expected return on investment and ensure that the rental price allows for a reasonable profit while remaining competitive.

Flexible Pricing 

Be prepared to adjust the price based on market response if necessary. If you need more interest in the property after an initial period, consider lowering the price strategically.

Professional Advice 

Consult with a real estate agent or property management company for expert insights on pricing strategy. Their market knowledge and experience can be invaluable in setting the right rental price. Increase your earnings with the right pricing algorithm!

Decide on the right time to lease your property.

Timing is a crucial consideration when leasing your property. While it's challenging to predict the market perfectly, here are some factors to keep in mind when determining the right time to lease your property:

Know the month-to-month fluctuations of your area.

Understanding the month-to-month fluctuations in your local or regional rental market is essential for successful property leasing. Time your marketing efforts to connect with the right audience by being aware of seasonality and demographics.

Align your leasing strategy with local market fluctuations with these tips:

  • Seasonal Demand: Observe when rental demand tends to peak and dip in your area. Weather, local events, and academic calendars can influence this.
  • Student Population: If you're located in a college town, take advantage of the student population's return to town. Market your rental property a few weeks before the start of the semester to attract students seeking housing.
  • Job Market: Be mindful of any fluctuations in the local job market that might impact the rental demand. New job opportunities can increase housing demand from professionals relocating to the area.
  • Tourism and Events: Be aware of any tourist seasons or major events in your area that might affect rental demand. Consider adjusting your marketing efforts during these times to attract short-term renters.
  • Historical Data: Analyse historical rental data for your area to identify patterns and trends that can guide your decision-making.
  • Adaptability: Remain flexible and adaptable in your leasing approach. Be prepared to adjust your marketing plan based on changing market conditions and shifts in demand.

Stay up to date on the housing rental industry.

Staying current in the housing rental industry is essential for landlords and property owners to make informed decisions, adapt to market changes, and maintain a competitive edge. Here are some strategies to stay informed:

  • Industry News and Publications
  • Real Estate Associations and Forums
  • Networking Events
  • Follow Market Reports
  • Local Government and Housing Authorities
  • Real Estate Podcasts and Webinars
  • Social Media
  • Market Research
  • Continuing Education

Build a digital twin of your rental property.

Digital twins are virtual 3D models of rental properties. They let people explore and experience the property online, even if they can't visit in person. You can use your phone to create and showcase these models in online listings or share them with interested tenants. It's a convenient and engaging way to market your rental property to a wider audience and stand out.

Property marketing: Digital twins are virtual 3D models of rental properties.

Conclusion 

Setting a fair rental price is crucial to advertising your property to avoid vacancies. Pricing too low may result in lost potential income, while pricing too high can deter prospective tenants from seeking better deals elsewhere. To determine an appropriate rent amount, compare your property with similar rentals to gauge the market rates. Once you start receiving applicants, you must run them through a thorough screening process. 

Implementing these strategies will help you set the right rental price, attract suitable tenants, and reduce the likelihood of vacancies. Proactive measures like thorough screening and appropriate pricing contribute to the success of your rental property venture.

Market Your Property with Houst

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Get a free estimate, discuss options, and start hosting stress-free. Houst takes care of everything, from guest vetting to 5-star cleaning. Let Houst advertise your business on Airbnb to generate strong ROI!

The Insider @ Houst

The Insider @ Houst

The Insider team at Houst is dedicated to providing up-to-date and relevant information on short-term rentals. If you have hosting inquiries, please write to us at expert@houst.com. For guest inquiries, reach out at guest@houst.com. We are here to help you navigate the world of short lets and look forward to assisting you with your needs.

The Insider @ Houst

The Insider @ Houst

The Insider team at Houst is dedicated to providing up-to-date and relevant information on short-term rentals. If you have hosting inquiries, please write to us at expert@houst.com. For guest inquiries, reach out at guest@houst.com. We are here to help you navigate the world of short lets and look forward to assisting you with your needs.

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David
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"I have a philosophy in life called keep it simple. I don't live to work, I work to live. This is the first time I've leased this property on Airbnb. A house allows me to have vision of all the revenue and all the expenses associated with the apartment. They work as a well-oiled machine. They strive very hard to keep both myself and the tenants happy."

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"Honestly, if I didn't have Houst, I don't think I'd have this house anymore. With Houst's help, I can focus on my busy life while they manage my Airbnb listing. Guests call this place the 'magic cottage', and Houst makes it possible to share its special charm without any stress."

David
Account Manager

"I have a philosophy in life called keep it simple. I don't live to work, I work to live. This is the first time I've leased this property on Airbnb. A house allows me to have vision of all the revenue and all the expenses associated with the apartment. They work as a well-oiled machine. They strive very hard to keep both myself and the tenants happy."

Jules
Sales Director

"Honestly, if I didn't have Houst, I don't think I'd have this house anymore. With Houst's help, I can focus on my busy life while they manage my Airbnb listing. Guests call this place the 'magic cottage', and Houst makes it possible to share its special charm without any stress."

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